Best Practices in Facility Management


Facility Management (FM) is the cornerstone of keeping any business’s operations running smoothly. It encompasses a broad range of disciplines aimed at ensuring functionality, comfort, safety, and efficiency of the built environment. FM is not just about maintaining buildings and services; it’s about strategic planning and aligning every aspect of the facility to meet the core objectives of the business.

In this comprehensive guide, we’ll explore the best practices in facility management, from strategic planning to leveraging technology like FAT FINGER, a digital workflow procedure builder that empowers front-line teams to achieve operational excellence.

Introduction to Facility Management: Understanding the Basics

facility management

Facility Management is a multifaceted profession that ensures a company’s physical assets support its core business operations. It involves:

– Overseeing building operations and maintenance.
– Managing space and ensuring optimal utilization.
– Ensuring health and safety standards are met.
– Focusing on sustainable practices to reduce operational costs.

Strategic Planning: Aligning Facility Management with Business Goals

Strategic planning in FM involves long-term thinking and alignment with the overall business strategy. Here are the key components:

– Define clear objectives that support the business’s goals.
– Develop a comprehensive facility plan that addresses space utilization, maintenance, and sustainability.
– Prioritize projects based on their impact on the business’s bottom line.
– Regularly review and adjust the strategy to stay aligned with changing business needs.

Effective Maintenance Strategies: Ensuring Operational Efficiency

Maintenance management is critical for operational efficiency. Best practices include:

– Implementing a proactive maintenance approach to prevent issues before they occur.
– Utilizing a Computerized Maintenance Management System (CMMS) for tracking and scheduling.
– Training staff on the latest maintenance techniques and safety standards.
– Regularly reviewing maintenance practices to identify areas for improvement.

Sustainability and Energy Efficiency: Best Practices for Modern Facilities

Sustainable practices and energy efficiency are not just environmentally responsible; they also lead to cost savings. Here’s how to implement them:

– Conduct energy audits to identify areas for improvement.
– Invest in energy-efficient systems and renewable energy sources.
– Implement recycling and waste reduction programs.
– Encourage sustainable transportation options for employees.

Technology Integration: Leveraging Automation and IoT in Facility Management

Technology plays a pivotal role in modern FM. To integrate it effectively:

– Adopt Building Automation Systems (BAS) for controlling lighting, HVAC, and other systems.
– Use IoT devices to monitor facility conditions and gather data.
– Implement mobile solutions like FAT FINGER to streamline workflows.
– Explore Augmented Reality for training and maintenance procedures.

Risk Management and Compliance: Keeping Facilities Safe and Up to Code

Risk management and regulatory compliance are essential for facility safety and legal accountability. Follow these steps:

– Stay updated on local, state, and federal regulations.
– Conduct regular risk assessments and emergency preparedness drills.
– Implement health and safety programs for all employees.
– Ensure all vendors and contractors comply with relevant standards.

FAT FINGER: Empowering Facility Management

FAT FINGER is an innovative software that revolutionizes how facility management tasks are performed. With features like:

– Drag & Drop Workflow Builder.
– Mobile & Desktop Workflows.
– Dashboards for real-time insights.
– Integration capabilities with other systems.

FAT FINGER enables facility managers to build digital checklists and workflows that ensure tasks are completed correctly every time, promoting operational excellence.

Conclusion: Achieving Excellence in Facility Management

Best practices in facility management are about more than just keeping the lights on. They’re about strategic alignment with business goals, operational efficiency, sustainability, embracing technology, and ensuring safety and compliance. By implementing these practices, facility managers can contribute significantly to their organization’s success.

FAT FINGER stands as a powerful ally in this endeavor, offering a suite of tools that bring efficiency and accuracy to facility management processes. Whether it’s through automated workflows, IoT device integration, or AI coaching, FAT FINGER ensures that front-line teams have the support they need to excel.

To experience how FAT FINGER can transform your facility management operations, sign up or request a demo.