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​​Incident Reporting in the Workplace | What You Need to Know

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Incident reporting is an important process that everyone should be aware of. By reading this article, you will learn about the different types of incidents that need to be reported and how this contributes to overall workplace safety.

Additionally, you will learn when you need to report an incident and how to write an effective incident report.

Table of Contents:
I. What is an Incident Report?
II. 3 Main Goals of Incident Reporting
III. Types of Incidents that Need to be Reported
IV. When Do You Need to Report Incidents
V. How to Write an Effective Incident Report


What is an Incident Report?

Every workplace should have an incident reporting system in place. An incident report is a formal document that is used to record any incident that occurs in the workplace. This can include anything from a slip and fall to a chemical spill.

The purpose of an incident report is to document what happened, how it happened, and what steps were taken to resolve the issue. Incident reports are a valuable tool for ensuring workplace safety, so be sure to use them wisely.

Engineer doing digital incident reporting

3 Main Goals of Incident Reporting

Incident reporting is an important process that helps to ensure the safety of everyone in the workplace. Here are the 3 main goals why incident reporting is a must.

1. To document any incidents that occur in the workplace.

By documenting any incidents that occur, we can learn from our mistakes and make the workplace safer for everyone. Incident reports help us to identify trends and hazards so that we can take steps to prevent future accidents. They also provide a record of what happened in the event of an accident or injury, which can be used to investigate the incident and hold people accountable.

Potential. hazard incident reporting
2. To identify potential hazards and prevent future accidents from occurring

Incident reporting is an essential tool for workplace safety. By tracking potential hazards and accidents, incident reports can help to prevent future accidents from occurring. In many cases, incident reports are the first step in identifying and addressing potential safety concerns. By alerting managers and safety personnel to potential risks, incident reports can help to make the workplace safer for everyone. In addition, incident reports can also be used to investigate accidents and determine what went wrong. By understanding the cause of an accident, steps can be taken to prevent it from happening again in the future.

3. To ensure workplace safety

Additionally, incident reports can help to improve communication between different departments within a company. For example, if a safety incident occurs in the production area, the incident report can be shared with the health and safety department so that they can investigate the incident and put preventive measures in place. In summary, incident reporting is a vital part of workplace safety and can help to improve communication and prevent accidents from happening again.


Types of Incidents that Need to be Reported

There are different types of incidents that need to be reported in the workplace.

These include:
– Non-fatal injuries to workers.
– Non-fatal injuries to non-workers.
– Work-related fatalities.
– Dangerous occurrences.
– Occupational diseases.
– Exposure to carcinogens, mutagens, and biological agents.
– Diseases offshore.
– Gas-related injuries and hazards.

In general, there are three main types of incidents that should be reported: near misses, first aid incidents, and injuries. Near misses are incidents that have the potential to cause harm but don’t result in any injuries. First aid incidents are those that require medical treatment but don’t require hospitalization. And finally, injuries are those that result in serious harm, such as a broken bone or a concussion.


When Do You Need to Report Incidents

If you witness or are involved in an incident at work, it’s important to report it as soon as possible. By doing so, you can help prevent further injuries from occurring and ensure that the incident is properly investigated.

It is important to report any incidents that happen, as they can help to improve workplace safety. When deciding whether or not to file an incident report, there are a few things to consider.

  1. Ask yourself if anyone was injured. Even if there was no physical harm, an incident should still be reported if it had the potential to cause injury.
  2.  Think about whether the incident could have been prevented. If so, then filing a report can help to identify the root cause of the problem and prevent it from happening again in the future.
Incident with injury
  1. Ask yourself if the incident is likely to happen again. If there is a chance that it could happen again, then it is essential to file a report so that steps can be taken to mitigate the risk. In short, any incident that has the potential to cause harm should be reported so that action can be taken to improve workplace safety.

How to Write an Effective Incident Report

Worker doing digital incident reporting

After knowing what are the types of incidents and when to report them, it’s time we tackle how we can write an effective incident report.

1. Collect all relevant information

Before writing an effective incident report, you need to collect all the relevant information. This includes the names of everyone involved, the date and time of the incident, and any damages that were caused.

You should also gather as much evidence as possible, such as witness statements and photos or video footage of the scene. It’s important to be as thorough as possible when collecting information, as it will help to make your report more accurate.

2. Write a clear and concise summary

Once you have gathered all the relevant information, it’s time to write a summary of what happened. Your summary should be clear and concise and include all the key details of the incident. Be sure to mention who was involved, what happened, where it occurred, and when it took place. It’s also important to highlight any injuries that were sustained in the accident.

3. File the report in a safe location

Once you have written your report, be sure to file it in a safe location where it can be accessed if necessary. This will ensure that it is available if anyone needs to reference it later on.

Incident reports can be filed manually or digitally.

Manual filing involves writing the report by hand and filing it in a physical file folder. This can be a time-consuming process, especially if there are a lot of incident reports to file. It can also be difficult to find specific reports if they are not filed logically.

Digital filing involves creating and storing the report electronically. This can be done in several ways, such as through a secure cloud-based or electronic document management system. Digital filing is often seen as being more efficient than manual filing, as it allows reports to be accessed easily and quickly. It also helps to keep track of who has accessed the report and when.

FAT FINGER digital incident reporting is a system that allows users to file incident reports electronically. Reports can be filed quickly and easily, and they are stored in a secure location where they can be accessed if necessary. FAT FINGER also allows users to track who has accessed the report and when. This can be helpful for compliance purposes. Incident reports can be filed by anyone, anywhere, at any time.

Manual filing vs digital filing

To learn more about how to create a digital customized incident report through FAT FINGER, watch this video.  Download the FAT FINGER app now and get started on writing your report.

Conclusion

Incident reporting is an important part of workplace safety. It helps to identify the causes of accidents and prevents them from happening again. By following proper procedures, you can ensure that all incidents are properly reported and investigated. This will help to improve workplace safety for everyone involved.

Do you need to report an incident?

FAT FINGER makes it easy for you to file an electronic incident report. You can do it quickly and easily, from anywhere in the world.

FAT FINGER will keep track of who has accessed the report and when, so you can be sure that your information is safe and secure.

Reporting an incident can be stressful, but with FAT FINGER, it doesn’t have to be. Our system is easy to use and helps take some of the pressure off. You can rest assured knowing that your report is in good hands.

Sign up for a free trial of FAT FINGER today.


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